Planning a music tour is an exhilarating experience, but it can also come with its fair share of challenges.
One common issue that tour managers and artists often face is dealing with extra baggage. Whether it's musical instruments, stage equipment, or personal items, managing excess luggage can become a logistical nightmare. But don't worry, we've got some tips to help you navigate through these challenges smoothly.
1. Know Your Airline’s Baggage Policies
Each airline has its own set of rules and fees for extra baggage. Before booking your flights, make sure to review the baggage policies of the airlines you plan to use. This will help you avoid unexpected costs and ensure that your equipment meets the size and weight requirements.
2. Plan Ahead and Book Early
When it comes to extra baggage, early planning is crucial. Book your flights well in advance and notify the airline about your extra luggage. Some airlines offer discounts for pre-booked extra baggage, which can save you money and hassle on the day of travel.
3. Use Specialized Shipping Services
If your tour involves a lot of heavy or bulky equipment, consider using specialized shipping services. Companies that cater to the music industry can handle the transportation of your instruments and gear, ensuring they arrive safely and on time at your destination.
4. Pack Smart and Consolidate
Efficient packing can make a significant difference. Use durable, lightweight cases for your instruments and equipment. Try to consolidate items to minimise the number of pieces you need to check-in. This not only reduces costs but also makes handling your luggage more manageable.
5. Take Advantage of Loyalty Programs
If you frequently travel for tours/events, consider joining airline loyalty programs. These programs often offer perks such as extra baggage allowances and priority handling, which can be incredibly beneficial for touring artists and their teams.
6. Do you actually need to take it?
Once weighing up all the options, it may be easier and more cost-efficient to hire and borrow gear and instruments in performing cities.
I specialise in the music and entertainment sector, with over a decade’s experience assisting a long list of international acts, local artists and national music festivals. With a black book of industry contacts bursting at the seams, I ensure all logistics are managed in an efficient and cost-effective manner to get the job done successfully. If I can assist you with your next tour, please get in touch.
Simone Lewis, On the Road Travel Group
